An employee handbook is sometimes called an employee field guide or a staff manual. Workable helps companies of all sizes hire at scale. Motley Fools's "fool rules" is innovative interactive handbook complete with photos, videos, and links for further reading. Americas: +1 857 990 9675 How do I know if I'm supporting the basic human needs of my people? In this example the color palette is very simple, just whites, greys, and a pop of green, which looks modern and clean. Provides basic explanation of the beginning and the end of an employees career cycle. Employee handbooks are a human resources essential, alongside HR reports, performance reviews, and incident reports, so its important to get right. Heres our template to do that. This approach might not work for everybody, but if your company prides itself on its wit, sarcasm, and tongue in cheek approach to communications then this could work for you. Insure company cars with a reliable insurance provider. 3 May, 2021 Though the information included in every employee handbook fit into a set of common categories, the depth that companies will go into within each category is dependent on various factors such as company size, company industry, company location(s), company culture, etc. The interactive format is visually appealing and easy to navigate. Zappos' culture book published for public viewing in 2014 is a great example of how to do company culture right. The employee handbook outlines the companys code of conduct, so that employees know which behaviors are acceptable and which ones are not. What are some great employee handbook examples? After reading the handbook, they should have a solid understanding of the company, including how things are done and whats expected of them. Why not invite your team to help you create your companys handbook with you? Disqus' culture book has a great balance between legal policies and company culture, starting with the legal stuff, like employment law. These cookies are always on, as theyre essential for making Venngage work, and making it safe. Employers give this to employees to clarify their rights and responsibilities while they're employed with the company. Keep in mind, though, that examples are just that. Valves handbookprovides the employee with a clear career and company roadmap in a fun storybook format. Effortless payroll. On top of those weve mentioned, there are a number of other elements that you should be aware of. Save-A-Lot Food Stores Employee Benefits and Perks | Glassdoor US Indonesia All Employees Intern Part Time Full Time Seasonal Interviews Pharmacy Technician Career Jobs Salaries Interviews Law Clerk Career Jobs Salaries Interviews Manager Career Jobs Salaries Interviews Work at Save-A-Lot Food Stores? We keep detailed records of our company cars with manufacturing date and mileage. The Alexander Hamilton Institute's Complete Policy Handbook ($100) is a CD-ROM with editable policies with state-by-state guidelines. In other countries like the US, however, no federal or state regulations require an employer to have an employee handbook. Attendance and Punctuality Include a section stating that employees are expected to be at work every day and on time. The best way to share your employee handbook is to integrate it into your onboarding process, which you can automate with Deel. The following is required for Saver Group, Inc employees: Pressed/ironed company shirt, vest, or smock. This helps them approach their work with more confidence and increases their efficiency right off the bat. With Breathes HR software all your company's important files are securely stored in one instantly accessible place. It makes them feel appreciated and apart of a team as well as reducing employee turnover. Make sure your employee handbook is accessible to everyone, like EF Education First has. We do have a founder/president, but . Next we cover the fundamentals of employee handbooks, plus offer 7 handbook examples you can learn from. Certain countries require you to have an official employee handbook outlining mandatory work rules by law. 9. Typically though, the best employee handbooks usually include the following information: There is no law requiring you to have an employee handbook. Ask them what they think the most important thing to communicate to new hires would be. It guides how employees should behave at the company to ensure that they act in a way that is both legal and in sync with a company culture. By using one font for the headings, another for the subheadings, and a third for the body (main) text the handbook design is interesting without being overwhelming. Save-A-Lot was sold by Supervalu in late 2016 to Onex Corporation for $1.4 billion, and it wasn't long after that they brought in a secret weapon an Aldi nemesis. Save-A-Lot caps for meat/produce employees. Our real-time collaboration feature(Business plans only) will help you collaborate with your team anytime, anywhere, in real-time: Post the handbook in various locations. The information should be communicated and displayed in a clear and easy to follow format. Employee handbooks and policy manuals are often confused for one another. Alongside this, employee handbooks will inform employees of what is expected of them in terms of their performance and work standards. Define "excessive" absenteeism and "habitual" lateness. There should also be an easily accessible, interactive online version of the handbook. Download this free comprehensive guide and calendar with 100+ key dates, deadlines, and reminders for HR staff. Workest is here to empower small business with news, information, trends, and community. 1. 8 Employee Handbook Examples You Should Steal From. Calculator overtime pay for your employees quickly. The tasks and to-do cards breaks down the different policies and sections. An employee handbook is a set of guidelines and regulations given by employers to employees and which contains information about HR policies and procedures so as to help staff understand what is expected of them. Zaarly Employee Handbook is very similar to Sterlings, in that its a webpage with lots of colour and simple text. What should I be thinking about if I'm looking to expand my workforce globally? A good way to make sure you dont miss anything is to use colors to indicate when a section still needs work, like in this employee handbook example: At the end of the day, creating an in-depth and updated handbook is a collaborative process. An employee handbook is beneficial to stay on track and have clear communication between employees. The merge request feature enables anyone to suggest improvements or add clarifications, and the issues option is for asking questions. What is an employee handbook? While every company handbook will be unique, there are some common elements. Outline the policies that affect your employees. Using AirMason, Hubspot's employee handbook keeps the reader engaged while being effective in getting its companies message across. Code of conduct. The company handbook can begin with an introduction to the company, setting out your organisation's aims and ethos. Follow these 5 steps to build a high-performance culture in your organization. You will need a firm understanding of your companys foundation, mission, core values, employment law requirements, and more. Deels onboarding plugin automates your onboarding process, triggering tasks that prompt your new hires to review your employee handbook in Slack. It uses concise language and focuses on the most important sections such as values, policies, and business models. 100% Employee Owned Houchens Industries is one of the most diversified and largest 100% employee-owned companies in the country. An employee handbook or manual is a guide given to employees that includes everything related to an organization's policies. This is the case in Japan, France, and Belgium. In this employee handbook example various icons have been used to create a living room scene such as an arm chair and a coffee table. Our brain loves lists for a lot of different reasons (this New Yorker article is a good round up! Step 3: Build your document library with metadata. This will include guidance on workplace ethics and expected behaviour. Give To An Employee For Feedback. This should include details of all the disciplinary rules, including giving disciplinary warnings, disciplinary meetings, appeals and what constitutes gross misconduct. Aimee Brougham-Chandler, 14 December, 2022 by We use essential cookies to make Venngage work. They can use this section as a resource to fall back on whenever they have basic questions. Why should you create an employee handbook? Include policies such as anti-harassment and health and safety in your employee handbook to build a lawful and pleasant workplace where your employees can thrive. This template includes a skeleton of common employee handbook topics for large enterprise businesses in the U.S. that need to cover major policies and procedures and communicate across distributed teams operating in multiple locations. Focus the handbook on sections employees will care about most. An employee handbook not only serves your new staff, but your old staff as well. #3 - HR Employee Handbook. Inspired by these employee handbook examples? Easily share documents with employees and access them from anywhere to streamline your HR admin. Some people prefer to work methodically writing pages from start to finish, whereas others prefer to jump about adding information as it enters their brain. Make sure your table of contents is also clearly laid out. Using visuals also helps retain your readers attention. What are some strategies to manage employees who work virtually? But providing your new hires with an employee handbook early on in their employment (think: first day) is a great way to make sure that the employee has all of the necessary information and also has a resource to constantly refer back to if they have any questions. However, what they all have in common is that they are a document that should be given to the employee on their first day. Incorporating an employee handbook template into your company's employee manual will help ensure you have a set of rules and guidelines to follow. But as your company grows, its helpful to create a central space for all of your processes and policies to live early on. without them you wouldnt be able to use Venngage. They share their learned lessons on tech, productivity, and culture with employees and other companies through their own handbooks to help navigate the new remote-work world. In this employee handbook example the paragraphs are brief and written simply, so that everybody can understand the information being shared. Lets take a closer look at these reasons below. Call us for free initial advice on 1300 651 415. It outlines what to expect when going through these processes and what are the relevant actions they need to take. Cookies and similar technologies collect certain information about how youre using our website. Regular fitted pants worn at or near the waistline. Employers give this to employees to clarify their rights and responsibilities while theyre employed with the company. Connect with her on LinkedIn! This is especially true in small businesses that often operate administratively on an as-needed basis. Browse the Venngage employee handbook templates and get started creating your handbook today. If you are a large organization with hundreds of employees, your employee handbook will likely be much larger and thorough than the employee handbook distributed within smaller and/or less bureaucratic companies. All content is available on the global site. Also, feel free to modify this templates language to match your companys culture. This should include: A clear code of conduct section will help you in those difficult conversations with an employee who is not meeting requirements, allowing you to refer back to it for support. At all levels and stages within your company, employee handbooks can be beneficial. This sweet but simple employee handbook is perfect for the business! To break it down, the benefits of an employee handbook include: Ultimately no, an employee handbook is not a legal requirement for your company. Go through your blank employee handbook filling out information and adding sections. Companies could use this one-rule approach as a starting point and elaborate from there. This means . Shows your commitment to addressing and removing harassment and discrimination from your workplace. If your business fails to keep your employee handbook updated to reflect necessary changes, it can place your business at risk of cultural disruption and worse, litigation. Always seek expert advice when in doubt. The handbook acts as an employee manual. Employees of Saver Group, Inc will not be allowed to wear the following: Trello, another technology powerhouse, is well-known forpublicly hosting its handbook, which they refer to as an employee manual on its platform. To help you build the best employee handbook, we crafted a template to give you a headstart in creating your own document. This can deter employees from engaging in toxic conduct and encourage them to adopt healthy behaviors and attitudes. Save A Lot is one of the country's largest discount grocers. Through these policies, you show you value employees and motivate them to keep working with you. Banks may also charge employers each time money is transferred from their account to an employee's. Individual deposit fees can range from $1.50 to $1.90 per transfer. Close Wolters Kluwer Navigation I want to start providing 401(k)s to my employees. Here are some employee handbook design top tips: Use icons, images, tables, illustrations, graphs and charts in your employee handbook to break up your content to make it engaging and interesting to look at. Its full of personality using color to bring its messages to life. This will include guidance on workplace ethics and expected behaviour. Its tone is very conservational making it easy to relate to. The handbook guides employees through their first six months, explains what to do if they screw up, and provides an illustrated company history. Download the full Employee Handbook template in .doc and pdf format by clicking on the links at the bottom of this page. The ultimate guide to recruiting & onboarding for SMEs, Access over 600 HR consultants nationwide, Registered in England, Company Number 3020608, Copyright 2023 Centurion, all rights reserved. From dress code to PTO policy and parking guidelines to reimbursement processes, a handbook is the most effective way to aggregate and share important information. Your staff handbook is one of the best ways to deliver this information to your employees. To work on your own Code of Conduct, use our complete template which includes the following sections: This part explains how you pay and reward employees for their work and help them develop. An employee handbook sets clear expectations for all employees to ensure everyone within the organization can remain on the same page. Not only that, this handy document can help foster a positive workplace culture and, on occasion, help you out legally. Laura Sands, Manage, develop & retain talent with HR software that helps your business grow, Keep holiday management simple & stress-free, Take the stress out of managing your employee holiday calendar, Track absences with valuable data at your fingertips, Record sicknesses in seconds & monitor absence trends, Keep everything in one place & see your HR tasks at a glance, Dig deeper into your HR data with powerful reports, Recognise achievements, promote growth & drive productivity, Breeze through your HR workload with an overview of tasks, Keep track of whos working where & manage office capacity, Export payroll-ready data & save valuable time on admin, Store HR documents safely in the cloud with unlimited storage, Keep sensitive data safe & leave filing cabinets behind, Record overtime in a few clicks & manage important projects, Seamlessly integrate Breathe with software you use everyday, Leave paper in the past and say hello to the new, smarter way to schedule shifts, Submit, approve & report all in one, easy-to-use tool, Publish new vacancies, collect applications & shortlist candidates, Upskill your team & educate your people on important topics, Intuitive timesheet software designed especially for SMEs, Effortlessly record when your team start & finish their shifts, Manage your personnel budget the easy way, Simple employee self-service with the Breathe - People Portal mobile app, Enjoy seamless scheduling & team communication, Around-the-clock visibility of who's working & when, Simple scheduling software. Country or State specific policies, even newsletters, and many many more. In this employee handbook example icons have been used to help show new employees what they can expect on their first day at the company. An employee handbook tells your employees what to expect, and should be written in easy to understand language. Its also worth noting here that certain country-specific employment laws may require you to have an official employee handbook outlining mandatory work rules. It simultaneously informs employees while getting them used to the product. An employee handbook tells your employees what to expect, and should be written in easy to understand language. Document all intended employment policies and procedures and collect them in a policies and procedures manual. This policy covers areas such as the use of company electronics to use personal social media. Everything, from text to imagery, is visually appealing, engaging, and informative. This is usually being informative, clear, easy (& enjoyable!) It's a document that communicates your company's culture, expectations and rules of employment. Streling's culture code also uses a slide share to successfully get across a lot of information. For existing employees, the handbook serves as a point of reference they can turn to whenever they need certain workplace information, such as payroll procedures or their employment rights. Employee handbooks are the go-to documents within every company. What is an employee handbook? AirMason's online employee handbook software makes it easy to create, distribute, track and update digital employee handbooks anytime, anywhere. Facebooks employee handbook(now Meta) was so well-designed that it could resemble a fancy coffee table book. In doing so, employee handbooks help to establish a culture where issues can be dealt with fairly and consistently. Some key takeaways are: keep it easy to read, make it interesting, and make sure it represents your company as its one of the first official documents your new hires will read. You need to show that you have a firm commitment to creating a diverse workplace if you want your business to prosper and to attract talent. Similar to Hubspot Netflix's employee handbook uses slide shares to create an easy-to-digest format. To narrow things down, you can search online for employee handbook examples that are specific to your industry or culture. There is a lot of information that employees need to know when starting a new company. This is one of the sections employees will care about the most. New hires should receive the handbook by their 1st day of work. These policies give information to employees about your expectations of them. Hire better with the best hiring how-to articles in the industry. Creating checklists of opening and closing duties is an efficient way of making sure all tasks get done everyday. With an employee handbook, both the employer and employee will clearly understand their rights and responsibilities. Learn why you should boot your system of annual evaluations and rethink the way you approach performance management. Create an account and start building on the PeopleGoal platform. It also helps to examine effective employee handbooks developed by other businesses. Every great employee handbook starts with a great outline. Employee self-service and seamless Benefits management. Toptal's Tip-Centric Handbook. But when your employees check back in with your employee handbook they are likely to be looking for a specific piece of information. The clickable table of contents enables readers to find and refer back to the information they need at their convenience. The employee handbook is typically provided to new hires. It's filled by a humorous but an informative tone making its users feel supported. #4 - Employee Welcome Handbook. Employees can use the staff handbook to find information on what they should do in various situations, from taking maternity leave to using the internet during work. Discover eight employee handbook examples you can draw inspiration from in this post. While you might not include an entire section about towels, your employee handbook is one hundred percent your Dont Panic document. Blues and greens can feel cool or serene. Including it in your handbook will be useful as a reference to ensure all employees are aware. Read More Recent News It is very extensive and includes future policies about how they plan to scale, which is expected from such a large and fast growing company. Is an employee handbook a legal requirement? Using icons in this way is great for non profits and small businesses as you can customize the scene in any way you like! For example, if you are dismissing an employee for discrimination or harassment, you can refer to the employee handbook and the employee performance standards set within. The employee handbook can go by many names such as: staff or employee manual, employee field guide, and culture code. Therefore, your employee handbook should address the unique elements of your business, including company values and objectives. Once you have picked a design style and have your outline and information locked down you can start to pull together your employee handbook. This is an important process in tackling harassment and discrimination. The information in your employee handbook should match the information in your policy manual, but it should be a taster rather than the complete policy. FILL OUT OUR SURVEY. Planet42, a South Africa-based car subscription company that buys . Use Website In a Screen-Reader Mode Employee Performance, 15 February, 2023 by They are a great way to demonstrate how you are committed to tackling indirect and direct discrimination in the workplace.